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Scheda pratica - Certificato casellario giudiziale e dei carichi pendenti richiesti dall’estero

Practical information - Certificates from the Judicial Records Register and of outstanding criminal proceedings requested from abroad

Italian citizens staying in other EU Member States can apply for a certificato del casellario giudiziale [criminal record certificate] concerning them.

Such request must be addressed, through the local criminal records services, to the central authority for criminal record exchanges of the Member State they are staying in.

The certificate, issued through the interconnection with the Italian Criminal Record database (the so-called “ECRIS System”), contains the convictions issued by the Italian judicial authority, as well as those handed down by other member States.

Similarly, requests for a criminal certificate by public administrations of the other Member States are met.

The payment of any duty and fee and any other costs for the certificates requested abroad are established by the legislation of the specific Member State.

Italian citizens staying in any other EU Member States not yet connected to ECRIS System (at the moment Malta, Portugal, Slovenia and Greece), citizens of these latter countries, as well as Italian citizens staying outside EU, have to ask for the criminal record certificate according to the method described below [also valid for the certificato dei carichi pendenti (certificate of outstanding criminal proceedings)].

The application, in writing, must specify the following:

  1. the personal details of the person concerned (i.e. the person to whom the certificate relates), stating clearly – in block capital letters - their family name/surname and forename(s)/given name(s), as well as their place (town and country) and date of birth;
  2. the address where the certificate is to be sent; and
  3. if the certificate is requested with exemption from payment of any duty and fee adoption proceedings, labour disputes, legal aid applications, judicial redress) or with exemption from payment of marca da bollo [stamp duty] (for applications, documents, certificates of Non-Profit Organizations, scholarship), the purpose for which it is requested proving entitlement to the exemption.

The application must be signed by the person concerned and specify if is for a certificato del casellario giudiziale [certificate from the judicial records] or a certificato dei carichi pendenti [certificate of outstanding criminal proceedings].

Certificates are issued in the Italian language and in the German language if issued by the Office in Bolzano/Bozen.

The cost of each certificate issued is of € 19.87 (of which € 16 for marca da bollo [stamp duty] and € 3.87 for diritti di certificato [certificate fee]).

If the certificate is exempted from the payment of the marca da bollo [stamp duty], only € 3.87 diritti di certificato [certificate fee]) are to be paid.

In addition, also the postage costs by ordinary mail are to be paid. These are: € 1.15 for mailing to European countries, € 2,40 to non-European countries and € 3.10 to Oceania.

Please note that the acceptable payment methods (eg. international bankers draft, postal cheque, eurogiro etc) of the amount due for issuing a certificate (stamp duty and/or certificate fee and postage costs) differ according to the country from which the certificate is requested and relevant applicable Conventions. It is therefore necessary to ask the Ufficio del casellario [Judicial Records Office] to which the application is going to be sent what is the appropriate payment method to use.

Public administrations of the Member States not connectes as above, and those of the third countries who have signed specific agreements, have to send their requests to the Ufficio centrale del Casellario (Central Criminal Record Office) to the following e-mail address: serviziinternazionali.casellario.centrale@giustizia.it.

Nota bene: Please be advised the acknowledgement of every convictions, and any forbiddances because of them, all over the EU is only possible by acquiring the “certificato del casellario giudiziale” [certificate from the Judicial Records Register] together with the “certificato del casellario europeo” [certificate from the European Judicial Records Register] or, if the case, with the “informazione con valore legale” [legal information about final criminal convictions] (not yet available to be reserved on line), in compliance with the relevant European law (Framework Decision GAI/315/2009 and Decision GAI/316/2009, carried out by the Italian Decrees nn. 74/2016 and 75/2016).

Do not send cash

Applicants must enclose the following in their request:

  1. a copy of a valid identity document of the person concerned (eg. ID card, passport, international driving licence)
  2. proof of payment of the total amount due for issuing the certificate (i.e. stamp duties and/or certificate fee and postage costs)
  3. an envelope already bearing the address where the certificate is to be mailed to, without stamps.

Last update: 04/07/2018

 

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